Who we are 2018-06-12T15:23:20+00:00


We are passionate entrepreneurs in a family business environment! Creative, dynamic, solution-driven and professional, we are committed to featuring services on your way to success.
Our experienced team members have arranged conferences, congresses and events around the globe. Our conference management agency was created in 2007.
We are stronger together when organising your conference | Don’t fly solo!

Philip Claeyssens

Managing Director

Dutch (native), French and English

Philip had early stints working in senior positions in the medical devices industry where he learned to manage large teams and budgets.

As a born entrepreneur, Philip moved into medical congresses organisation in 2007 and later established his events agency Meet U There.
If you are in need of a wealth of commitment to professional standards, Philip is your man. He will organise your event with the essential skills he has acquired during his education in civil engineering: specialist knowledge, organisational competency, effective interpersonal skills.

He is instrumental in dealing with associations and medical conferences. Determined to live life to the full with his family and children, Philip loves people and the great outdoors. His current hobby has him knee deep in a house restoration. Who knows what next?

Sylvie Herman

Conference Director

French (native), English and Dutch

Sylvie has a wealth of experience in conference and event management having worked in the industry since 2005. She has organised events from 10 to 40,000 delegates in locations throughout the world for medical communication agencies, Professional congress organisers (PCOs) and Association Management Companies (AMCs).

Joining MUT in 2013, along with her partner Philip, was a natural step for Sylvie. Sylvie has the extensive experience required to complete all of the tasks in event management and an uncanny knack for staying calm under pressure.

Always enthusiastic about new ideas, she is the creative mind of the company. Outside of work, her passion for quality family time is balanced with constant attempts to meet friends and enjoy all things foodie.

Florence Vanswieten

Project Manager

Dutch (native), French and English

Florence started her intense professional life in a Digital Advertising start-up where she learned to build up departments from scratch and organise workflow. As business assistant to the CEO, she was deeply involved in office, teams and planning management.

She later started her own career as a freelance. Organising and finding the solution that fits exactly the clients’ needs is always her main goal.

While studying Business Management at university in the early 2010’, Florence was already working with Meet U There as chief hostess for many events. It is with great enthusiasm and a proactive mindset that she reinforced the team in 2017.

She is a master in juggling with several projects, in different languages, acting behind the scene or along the front-line chasing sponsors. She is all-round, looking forward to helping you!

Her passion is to sail the seven seas (teenager, she even taught Philip’s son how to sail!) and enjoy good food with family & friends. You will also find her working on her lifetime project: renovating an old farm into a charming home with her husband.

Bérangère Gusbin

Conference Assistant

French (native), English and Dutch

A passion that’s what my job needs to be, in addition to being directed to one of the areas where human contacts is essential! Formed in part at ISALT, Infac, graduated IATA Standard & Advanced, I discovered in turn the world of Tour Operating, Leisure and Business Corporate Travel, Individuals and Groups, Meetings Incentives Congress and Events.

Then I joined one of the leading tourism groups and continued to develop my knowledge in ticketing for several years putting my experience, availability and communication skills at the disposal of my customers, providers and colleagues.

Now the World of Congress opens to me and I’m ready to explore it with a big heart.

Our reliable partners

AV/IT professionals
convention bureau’s
entertainers & artists
graphic designers
hostess agencies
hotels and venues
VAT consultants
and many more…